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CSS AUDIT PROCESS FOR PARISHES AND SCHOOLS

Topics covered during the onsite audit

1. List of current employees, incl. background checks and training
2. List of current volunteers, incl. background checks and training
3. The Charter
4. Code of Conduct
5. Diocesan policies and procedures
6. Safe environment curriculum used in the setting
7. Trainings for staff/volunteers
8. Reporting procedures
9. Confidentiality
10. Problems, if any
11. Suggestions for the OCP office
12. Others as the situation arises

Please note: This list is not necessarily all-inclusive. The OCP has a responsibility to explore any situations that may indicate a problem with compliance.

Process

The auditor (OCP Coordinator) will set a meeting date with the parish or school representative, (generally the pastor and DRE for parishes and the principal and/or the administrative assistant for schools), and will cover the above topics as well as any others that arise in the course of the audit. In the process, files and other documents may be reviewed to determine content and accuracy of information. The site will be viewed briefly to confirm the presence of required materials. The auditor will go through a list of questions with the site representative to determine the level of compliance with the Charter and Diocesan policies and procedures.

If there is a need for corrective action, a plan will be discussed during the visit and the OCP auditor follow-up to confirm that the action plan has been followed. The site will receive a notice when the audit is complete and successfully passed.

Please understand that the purpose of the audit is twofold: 1) to ensure compliance with the Charter and with Diocesan policies and procedures; and 2) to provide assistance as needed. This is not a punitive process; rather, it is designed to review each site’s documentation and compliance and provide guidance/assistance if it is requested or needed to meet the expected standards.

AUDIT ROTATION SCHEDULE FOR PARISHES BY AUDIT YEAR

Important Notes:

• Each parish will have an on-site audit every three years, but is expected to remain in compliance during the other years, and to submit training/CORI forms regularly as required during those in-between years.
• Audit years go by the year in which the audit period ends. They begin on July 1 of the previous year and end on June 30 of the following year. As an example, audit year 2010 is from July 1, 2009 through June 30, 2010.
• This schedule will only change as parishes close/merge or open.

2010

St. Anne – FR
St. Anthony – Taunton
St. Anthony of Padua – NB
St. Bernard
St. Dominic
St. Francis of Assisi - Swansea
Good Shepherd – Vineyard Haven
Holy Name of the Sacred Heart of Jesus
Immaculate Conception
St. John the Baptist – NB
St. John the Baptist – Westport
St. John of God
St. Joseph-St. Therese
St. Julie Billiart
St. Lawrence Martyr
St. Margaret
St. Mary – Mansfield
St. Mary – NB
St. Mary – Seekonk
St. Michael
Notre Dame de Lourdes
Our Lady of the Assumption – NB
Our Lady of the Holy Rosary – FR
Our Lady of the Immaculate Conception
St. Patrick – Somerset
SS. Peter & Paul Parish at Holy Cross Church
St. Rita
Sacred Heart – FR
Sacred Heart – N. Attleboro
Santo Christo

2011

Annunciation of the Lord
St. Anthony of Padua – FR
Corpus Christi
St. Elizabeth Seton
Espirito Santo
St. Francis of Assisi – NB
St. Francis Xavier - Acushnet
St. George – Westport
Good Shepherd – FR
Holy Name
Holy Trinity – Somerset
St. Joan of Arc
St. Joseph – Attleboro
St. Joseph – FR
St. Joseph – Woods Hole
St. Jude the Apostle
St. Killian
St. Mark
St. Mary of the Assumption
St. Nicholas of Myra
Our Lady of the Assumption – Osterville
Our Lady of Guadalupe at St. James
Our Lady of La Salette Shrine
Our Lady of Mount Carmel
Our Lady of Victory
St. Patrick – Wareham
St. Peter the Apostle
St. Pius X
St. Stephen
St. Therese of the Child Jesus

2012

St. Andrew the Apostle
St. Ann – Raynham
St. Anthony – E. Falmouth
St. Anthony – Mattapoisett
Christ the King
St. Francis Xavier – Hyannis
Holy Cross
Holy Family
Holy Ghost
Holy Redeemer
Holy Trinity – W. Harwich
St. John the Evangelist – Attleboro
St. John the Evangelist – Pocasset
St. John Neumann
St. Joseph – Fairhaven
St. Louis de France
St. Mary – Fairhaven
St. Mary – N. Attleboro
St. Mary – Norton
St. Mary – S. Dartmouth
St. Mary-Our Lady of the Isle
Our Lady of Fatima
Our Lady of Grace
Our Lady of the Holy Rosary – Taunton
Our Lady of Lourdes
Our Lady of Mount Carmel – Seekonk
Our Lady of Perpetual Help
Our Lady of Purgatory
St. Patrick – Falmouth
St. Stanislaus
St. Thomas More

If you have additional questions, please contact the OCP:

DEBORA JONES
Coordinator, Office for Child Protection
Fall River Office
(508) 674-4681